Now that we have all the employees that are being paid but you don't want recorded marked with a unique job code you created. Let's run the report.
To run the Oregon Unemployment Report follow the below instructions:
Before we cover how to run the report you may need to setup a unique Job Code in the Employee Master for employees that are paid, but not to be reported to unemployment. This is a user defined code that you can decide what you want to use however it must be the same code on all employees that are not to be reported. To set this up follow the below instructions:
1. Enter Web Financial Office.
2. From the menu tree select Human Resources |Employee Horizontal Data Changes
3. Select the entry view "Employee Demographics All Fields"
4. Select under First Field to Edit "Job Code"
5. Then enter a unique job code that you will use for all employees that get paid but you do not want reported to unemployment. Once you have all these entered then make sure you hit save.
Now that we have all the employees that
are being paid but you don't want recorded marked with a unique job code you
created. Let's run the report.
To run the Oregon Unemployment Report
follow the below instructions:
1. Select Payroll Processing
2. Select State/Federal Reporting
3. Select Oregon as the state
4. Select Unemployment Report
5. Enter the employer information and reporting quarter, Quarter ending date etc. required on the screen.
o Taxable IR Reimb.: From the drop down select Taxable or Reimbursed.
o Taxable: Complete the information relating to the tax rate and payments.
o Reimbursable: The information relating to tax rate and payments does not need to be completed.
o Job Code: Enter in the unique Job Code that you created in the above section of these instructions so employees that are paid but you do not want reported on this unemployment report aren't reported.
6. Enter in the number of employees that were paid for each month of the quarter. This figure should be taken from payroll that contains the 12th day of the month.
7. After all of the items have been filled in on the screen select the Save Setup button.
8. To create the file, select the Create Report button.
9. The file that is created will be listed at the top of the screen when first created. When you re-enter this report it will be displayed under Show/Hide Historic Reports. All files created will have a date and time stamp on them for when they were created.
10. To open the file to review, click on the yellow folder under the open column.
11. To save the file, right click on the folder and select “Save Target As”. Then save the file on your desktop or other desired location on your computer. You can upload the file for submission. The system will retain the files that have been created. These files can be viewed by selecting the Show/Hide Historic Reports button.
12. To delete any of the files select the box under the Del? column and then select the Delete button.