Print Cash Receipts

Revised: 12/2020

This option will display Finance Activity Reports only. The Finance Activity Reports are also available under General Accounting Reports.

To preview and print a standard Cash Receipt report:

1. Select Cash Receipts

2. Select Print Cash Receipts

3. 1 Select a Report Group: Finance Activity Reports

4. 2 Select a Report: i.e. Cash Receipt Edit List

5. Select Date Range needed

6. Activate Auto Answer: Once you have selected your report, create any sorts you would like, answer the questions under “Activate Auto Answer” and put a check in the box next to Activate Auto Answer. By putting the check in “Activate Auto Answer” it will retain those same parameter answers the next time you run that same report and sort.

a. Question: Enter Total By Receipt or Entry Date:

b. Answer: Entry Date or Receipt Date

7. Preview Report

To preview a standard Cash Receipt using Activate Sort Definition Area:

1. Select Cash Receipts

2. Select Print Cash Receipts

3. 1 Select a Report Group: Finance Activity Reports

4. 2 Select a Report: i.e. Cash Receipt Edit List by Deposit Number

5. Select Date Range needed

6. 3 – 6 Select “Activate Sort Definition Area” to sort the report.

a. 3 Select Tables in selected report: i.e. Cash Receipts

b. 4 Fields in selected table: i.e. Date Entered

c. 5 Data in selected field: Select data, use to move to 6; i.e. 12/15/2020

d. 6 Data used for record Selection: Verify Data listed is correct

e. Select Data Field:

i. Select but Do Not Change Sequence: If this options is selected, it will not change the grouping on the report

ii. Sequence and Select: If this option is selected, it will change the grouping on the report

f. Record Select Options:

i. If value IS in the list (=): The report will show detail that is = to the data chosen under “Data used for record selection”

ii. If value is NOT in the list (<>): The report will show detail that is <> than the data chosen under “Data used for record selection”

Note: The two options above will not be active if your field is a numeric field (as opposed to an alphanumeric field)

iii. If greater or equal to first value (>=): If selected, this will display data that is greater or equal to the first value in “Data used for record selection”

iv. If Greater or Equal first value and less or equal last value: If one item is listed, this is equivalent to saying “is equal to”. If two are chosen, they allow for a lower or upper range.

v. If no value (null): When looking for a “Null” record, a normal sort will not work. You can’t ask for less than or equal to a value in a field that has no value (null). This option gives you a way to find records with no entry in a particular field.

g. Select Save New Sort

i. The formula will be added below

ii. Add any additional sorts, if needed

h. Select Close Sort/Select

i. You will return to the main Reporting screen.

7. Activate Auto Answer: Once you have selected your report, create any sorts you would like, answer the questions under “Activate Auto Answer” and place a check in the box next to Activate Auto Answer. By checking “Activate Auto Answer” it will retain those same parameter answers the next time you run that same report and sort.