Below are basic instructions on
the steps for how to upload student photos for Web School Office. More detailed
instructions are listed below them. This is something to have your tech
complete. Note: if SDS hosts your data, those steps are found
Basic Instructions for Uploading
Photos
1. Copy photos of students in .bmp or .jpg named with their ID number to your photo directory for Web School Office. The size of each image should be close to 50kb for the web.
2. Upload photos to database through Web School Office.
3. Copy the photo database to Parent Connect.
4. Check to make sure they are installed in Web School Office and Parent Connect.
Detailed Instructions for
Uploading Photos
Step 1 – Copy Photos
File
Naming
•Student photos you receive from the photographer are to be saved as .BMP format or .JPG format with the student ID number as the name of the file. Make sure the ID number you give to the photographer is the same as used in Web School Office. The size of each image should be close to 50kb for the web.
o Note: If you have any questions about how the photos are saved on the disk/s or CD ROM that you received from the photographer, please call them immediately. Their help will be most valuable in allowing your photographs to be accessible.
Copy Photos into Web School
Office
On the server, using
Windows Explorer to copy the picture files from the CD to your SDS Photo
folder (i.e. [web root folder]\sdsweboffice\photo – by default it is
c:\netpub\wwwroot\sdsweboffice\photo). You may have
to create this folder.
Note: If you have your Web
School Office hosted at the SDS facility, your photos will be automatically
copied to your Web School Office website overnight. Then you can proceed to Step
2
Step 2 – Upload Photos
Photos may be added to your
system by…
1. Logging into WSO |Administrative Utilities |Control Center |Student System Adjustments.
2. In Student System Adjustments select the “Import photos for reporting” file format (i.e. BMP).
3. Click “Load Photos”
o Note: This will load the photos into a photo database called sv8photo.mdb for use with SDS reports.
Step 3 – Copy Photo
Database to Parent Connect
Now that you have loaded your
photos into your photo database (sv8photo.mdb), use Windows Explorer and
copy sv8photo.mdb into your [web root
folder]\parentconnect\parentdata .
Step 4 – Check
Photos
Check photos to see if your photos are installed in Web School
Office and Parent Connect look ok.
1. Either enter into Look and Browse, search for a student’s ID you would like to view. Then under Processing Options |View Student Options |Display Student Photos.
2. Another option is to enter Reports |Student Reports |Demographics |Student List with Photos to see how they look.
3. Once you have checked out Web School Office, enter Parent Connect as a Parent and view the Student Detail report to verify the student’s photos have loaded properly.