Revised 8/1/2018
There are times when a calendar date needs to be changed
from active to inactive (students are not in attendance) due to inclement
weather such as excessive snow, sleet, etc. There are two steps needed to
accomplish this change.
1. Adjust Attendance
•If there was any “pre-entered” attendance for a date that has become a snow day, it will need to be removed in the Attendance|Attendance Entry area. Remove period attendance first, if applicable, and then if there is anything remaining in daily attendance, on the snow date, remove it as well.
2. Calendar
•Go into the Attendance folder and then to Calendar Setup and Changes.
•Locate your school location in the drop down box, at the top of the screen.
•Locate the snow date and change the “active” column to “N”.
•Click the save diskette.
•If this area is “grayed” out, there is still an attendance record(s) entered for that date.
•Locate the record in the Attendance|Attendance Entry area and delete it.
This action of changing the calendar will automatically
adjust the students’ enrollment records for that school location so no further
action, in regards to enrollment records, is necessary.
That is all that
needs to be done to adjust your data to accommodate the snow date. The next time
you run an attendance analysis report or grade report that includes this date;
make sure to refresh your attendance.