Course Number

Select the code from the course code list or type in the code number.

Section

User defined. 

Recommendation:  Start with 01 and work up sequentially. 

Do not reuse the same section number within one course code.

Semester

User defined.  See detailed explanation in Course Codes above under “Semester Options”.

Recommendation: 

For semester courses use “1” for first semester courses and use “2” for second semester courses.

Schools using full year courses (Middle Schools or Elem Schools) - 3 can represent the full year courses.

Marking Period Covered

See detailed explanation in Course Codes Field Definition Help Console Document under “Semester Options”.

Enter the marking periods that grades will be issued.  For example, a first semester course for a school on the quarter/semester system would have “12” entered in this field for quarter 1 and quarter 2 grades. 

Note:  No spaces, dashes or commas should be used between the 1 & 2 to designate quarters 1 and 2.

Final Grade Marking Period

See detailed explanation in Course Codes Field Definition Help Console Document above under “Semester Options”.

Enter the marking periods that the FINAL grade will be issued.  In the above example, a “2” would be entered because the final grade is issued in the second marking period.

Day Codes

Use this field to define day patterns.  Valid entries are the numbers 1 through 6 only.

If all classes meet every day, there is only one pattern, use 1 on all courses. Note: This is not intended to be a representation of Monday thru Sunday but rather a course rotation.

Teacher Code

Enter the appropriate teacher code or select the teacher from the drop down.

Room Number

Enter the appropriate room number where the class will meet.  Room number may be entered after scheduling runs are finished but must be entered before printing the schedules.

Note:  Each room must be defined in Room Information before it can be assigned to a course.

Period

Period information will print on the student schedule.  If this field is left blank the system will insert the data entered in the fields “Period_From and Period_To”.

Other data may be entered to identify a class section as an Early Bird class (EB) or the actual times the course meets, such as 7- 7:45.  The schedule will be ordered on the Period_From field so coordinate the two pieces of information to achieve the desired results on the schedule.

Period From

Enter the period of the day that the class begins.  DO NOT USE ZERO.

School Location

Enter the school location or select from the drop down.

Graded

This is a Yes/No answer.  Enter “Y” if grades are given in this course.  Enter “N” if not.

Course Type Code

Enter the appropriate subject area code.  This information is used for the Graduation Requirement reports.  This data may also be transferred to the student history to print on the transcripts.

GPA Calc

This is a Yes/No answer.  Enter “Y” if this is included in GPA calculations.  Enter “N” if not.

Credits for GPA

Enter the credit toward graduation assigned to this class. The system will look at how many Final Grade Marking periods there are and divide this value between them.

Credits for Grad

Enter the credits for GPA assigned to this class.  The system will look at how many Final Grade Marking periods there are and divide this value between them.

Max Seats

The maximum number of seats in the classroom.

Study Hall

This is a Yes/No answer.  Enter “Y” if course number is associated with a study hall.  Enter “N” if not.

State Rept YN

This is a Yes/No answer.  Enter “Y” if this is included in State Reporting.  Enter “N” if not.

Duration Total

For schools entering Period Attendance by minutes, enter the Number of minutes for the duration of the class.  NOTES:  These schools should also fill in the Beg_Time and End_Time fields in the Next Year Course Master (All Fields) screen.