Early Childhood

Revised 11/21/2018

 

This file format pertains to the Early Childhood data submitted to ISBE SIS. This section only applies to those students who were enrolled with a pre-k entry/grade level. 

If this is the first time you are running a state report, review the general information provided in this document before proceeding with the reporting process.   

Report and Field Match

  

Steps for Report Creation

1.  Match fields in the report with fields in the database. 

     Click on the Export Design Options button.

     Select the appropriate table from the drop box in area #2: Select a table to store data.

     Select the appropriate data field from the dropdown box in area #3: Fields in selected Table.

http://help.schooloffice.com/helpconsole/SDSStudentHelp/images/il_export_design.bmp

     Click http://help.schooloffice.com/helpconsole/SDSStudentHelp/images/move_a_column.png next to the field in the report layout to complete the matching process.

     The field from SDS will be listed in the column “SDS field name” and the source table will be listed in the column “SDS table name”.

     In the column “Default if Blank”, optionally enter a value to be exported for any students who have no data in the selected field.

http://help.schooloffice.com/helpconsole/SDSStudentHelp/images/il_match.bmp

2.  If data field(s) are not available in the database for this report, create a new field(s) in your database to enter required data and match those fields in the report. 

 

Follow this link for instructions.  default.aspx?pageid=creating_new_fields_for_state_reporting

 

3.  Match a field to a default value text box on the screen. 

 

Follow this link for instructions: default.aspx?pageid=using_default_values_for_state_and_federal_reporting

 

4.  Create and Save the report for upload to State/Agency.     

  

Follow these links for instructions: 

http://help.schooloffice.com/StudentHelp/#!Documents/createthereport.htm

http://help.schooloffice.com/StudentHelp/#!Documents/savethereport.htm