. Revised 9/18/2018
NSF Check: Charge Definition
If a payment was made by check
and the check is returned for insufficient funds, this section will assist you
with how to reverse the amounts paid by the check.
The first step is to
create a Fee Code to record the insufficient funds transaction.
Add Fee
Code
Enter WSO |Tuition/Fee Processing |Charge Definition
1. To add a new code, click .
2. Fill in the fields as listed below.
o Fee Code: Enter an appropriate code, i.e. NSF.
o Amount: 0.
o Refund: 0.
o Description: Enter a description, i.e. NSF Check.
o Assign: Enter NO.
o Fee Type: A dropdown box will provide Charge Type Codes that were entered into the system. Select the appropriate code.
o Department: A dropdown box will provide Department Codes that were entered into the system. Select the appropriate code.
o Location: Enter ALL.
o Acct AR, Acct Cash, and Acct Inc: These fields should only be completed if the SDS finance package is being utilized.
§ Enter the receivable account to be debited by this fee.
§ Enter the cash account to be credited by this fee. DO NOT USE AN INCOME ACCOUNT IF THIS IS USED.
3. Click 
to save.
The next step is to add the charge to the student.
Add Charge to Student
Enter WSO |Tuition/Fee Processing |Adjustments and Payments
1. Locate the student (enter either id number, name or find the student in the list).
2. Click to add a new charge.
o Batch Number: Leave it as it is.
o Date: Enter the date.
o Fee Code: Select the NSF fee code from the dropdown.
o Amount: Enter the amount of the check.
o Description: Enter a description of what the NSF charge is about. For example: NSF returned check #12345.
o Fee Type: Will auto-fill based on the fee code as set above.
o Department: Will auto-fill based on the fee code as set above.
o Acct AR, Acct Cash, and Acct Inc: Will auto-fill based on the fee code as set above.
3. Click to save.