Period Attendance by Minutes - Multiple Exit/Entry Absences (Late Arrival/Early Dismissal)

Revised 7/11/2018

This method of attendance can be utilized by school systems that are setup to take attendance by minute by utilizing the Bell Schedule portion of the program. For instructions on Bell Schedule

The Period Attendance Late Arrival and Early Dismissal feature for Period Attendance by Minutes attendance tracking is accessed in Web School Office:

Click on Attendance |Attendance Entry.

Select Period Attendance.

Select Attendance Date.

Select Late Arrival or Early Dismissal.

Select student to mark absent.

Enter the dismissal/arrival time and click button. All classes that meet after the dismissal time entered or before arrival time entered will be checked.

Select the desired codes and enter a Description, if desired, and click the button. The check marked periods will be marked absent with the codes and description entered and the Time In/Time Out and Duration Total will be posted to the appropriate period absence.

If the student enters or leaves school again on the same day, the Time In and Time Out features should be used. If a student leaves or enters again, you will only need to use “Time In or Time Out #1”. “Time In or Time Out #2” is only used if a student left/entered twice in the same period. These additional Time In and Time Out options can be activated by clicking in the check box under Special Options “Show Time In/Out”.

Example

Below is an example entry. Each case may be slightly different.

A student leaves 2^nd hour at 9:03, comes back 5^th hour at 11:45 and leaves again at 1:15.

To enter the early dismissal at 9:03:

Choose the student and click on Early Dismissal.

Enter the time of 9:03.

Click the button to the right of the time.

The affected classes will checkmark (2^nd – 9^th period).

Choose appropriate codes and description and click the button.

The check marked periods will be marked absent with the codes and description entered and the Time In/Time Out and Duration Total will be posted to the appropriate period absence.

To enter the return at 11:45:

Checkmark the 5^th hour class.

Checkmark Show Time In/Out.

Enter the Time In of 11:45.

Choose the appropriate codes.

Click the button to save the changes to the 5^th hour absence (this will post the correct Duration Total and Time Entered to the 5^th hour absence record).

Checkmark 6^th, 7^th, 8^th, & 9^th hour.

Click the button to remove the absences for these periods.

To enter the 2^nd dismissal at 1:15:

Checkmark Show Time In/Out

Checkmark 7^th, 8^th, & 9^th hour

Choose the appropriate codes

Enter the Time Out of 1:15

Click the button

7^th, 8^th, & 9^th hour will be marked absent. (the correct Duration Total and Time Exited will post to the 7^th hour absence record).