Period Attendance Entry

Click on a blue class link under the Course Description column to select the class to work with.

http://help.schooloffice.com/helpconsole/SDSStudentHelp/images/tw4.png

Note: Check the “Attn Comp” box ONLY to notify the office that there was no attendance to enter for this class. This box does not have to be checked if attendance is recorded for the day.

Make a Selection from the Toolbar: Entry Options

http://help.schooloffice.com/helpconsole/SDSStudentHelp/images/tw5.png
Class List Option

The list of classes you are scheduled to teach today will appear on the screen as seen above.

http://help.schooloffice.com/helpconsole/SDSStudentHelp/images/pattn.png

Mark your students absent or tardy by clicking the appropriate circle (A for Absent, T for Tardy, N for No Absence or No Tardy) next to the student name then click the http://help.schooloffice.com/helpconsole/SDSStudentHelp/images/SaveIcon.png Save and Close button. This will return you to your list of classes.

If you do not wish to save your entries, click the http://help.schooloffice.com/helpconsole/SDSStudentHelp/images/close_redx.png Close Don’t Save button and you will be returned to the list of classes. No attendance will have been recorded.

NOTE: You have the option to mark a student both absent and tardy for the class period.

NOTE: If a student’s name is listed in red, a message entered by the office will display in a dropdown box. See the first name in the class list screen above. This student appears in red and a message that she is allergic to bee stings displays for the teacher’s reference.

Seating Chart Option

If no seating chart has been created for this class, this option will open a Seating Chart Definition screen.

Define your seating chart by indicating how many rows and seats your chart will have.

http://help.schooloffice.com/helpconsole/SDSStudentHelp/images/tw6.png


Click http://help.schooloffice.com/helpconsole/SDSStudentHelp/images/SaveIcon.pngto save.

You will now see a visual display of your chart.

Choose the method of assigning seats then click on the “Auto assign” button.
Options include:

     Alpha by Row, alphabetically from top to bottom

     Alpha by Seat, alphabetically from left to right

     Random

http://help.schooloffice.com/helpconsole/SDSStudentHelp/images/tw7.png

Manually assign a student to a seat by clicking on a name from the “Student without seat assignment” box and then clicking the Add button on the seat to be assigned. You can manually assign all or some of your students and then choose another method for the remaining students that will fill in around your manually entered students.

If a seating chart has been created for this class then you will be ready to take attendance. If you select the option “Adjust Seating Chart” http://help.schooloffice.com/helpconsole/SDSStudentHelp/images/twaddseatchart.png it will take you to the Seating Chart Definition screen that was used to create the chart (see preceding instructions). Make necessary changes and save your work.

Mark your absent/tardy students by clicking the appropriate circle (A for Absent, T for Tardy, N for No Attendance) next to the student name then click the Save and Close button.

http://help.schooloffice.com/helpconsole/SDSStudentHelp/images/tw8.png