Revised 11/28/2018
These instructions pertain to the Kansas SCRS Roster Record submission.
•You will have to import the state course codes into SDS. Please refer to Student Help Console for instructions on matching your SDS course codes to state course codes
•Enter the course completion status for each letter grade. Use menu Master File and Code File Entry, Application “Grade Reporting”, Entry Option “Marking Period Grade Codes”. The code is entered in the State Pass Fail Code field.
Codes to be used are:
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00 – Not
Complete
01 – Completed (Pass)
02 – Completed (Fail)
03 – Completed
(Audited)
04 – Withdrawn (Exited)
05 – Incomplete
06 – Summer School
in Progress
99 – Record Submitted in Error
•Enter the final grades for the semester and calculate GPA. This will post all of the mandatory report information that was entered to SDS course codes and grade codes to the students’ transcript records.
•To run the report, go to menu: Processing Center | Data Exchange State and Federal Reporting. Select the “SCRS Roster” report from the dropdown. Many fields will already be matched for you. Match those that are not already matched to an SDS field or default box on the screen following instructions found in this document
•Select the file export format
•Click the Create Export File button on the top right
Once your file is created, you will see a message box that tells you how many records were created. Click OK at the message box. You will now see a yellow folder at the top of the screen. Right mouse click on the yellow folder icon and select Save As or Save Target As and save the file to a location on your desktop. Use that location file to submit to your state.