Revised: 3/2021
The ACH Information fields are:
1. Select Payroll Processing
2. Select Direct Deposits
3. Select Create File Options
Make sure you have completed the following fields:
•Output Transfer File Name: The name of the direct deposit file that will be created. The system default is deposit.txt
•File Type: Select from the drop down the file type your bank requires. Standard (NACHA), Saving (NACHA), CSV or Citibank.
•District Name: The school name is the default and is retrieved from the District Data master.
•District Federal ID Number: Enter your school’s Federal ID number.
•Originating DFI: This information is provided by your bank..
•Destination – ACH Receiving Point Name: Your school’s bank’s name.
•Destination-ACH Receiving Point Name: This information is provided by your bank.
•Immediate Destination Sending Point ID#+Check Digit: This information is provided by your bank.
•Bank Account Number: Your school’s bank account number. Check with your bank if you do not know this number.
•Bank Routing Number: Your school’s bank routing number. Check with your bank if you do not know this number.
•District Offset Trace Number: This information is provided by your bank. Some banks request that it be left blank
•Override District Name for Direct Deposit: Normally not used, however if your school name exceeds the characters allowed by ACH standards, you may enter an abbreviated version here.
•District Discretionary Data: The default is ‘Direct Deposit.’ This can be changed to comply with the bank's required information.
•Special Header Record if Required by Bank: This information is provided by your bank. Some banks request that it be left blank.
•File ID Modifier: This information is provided by your bank. Some banks request that it be left blank.
•No District Offset Record: Verify with your bank if they wish you to send the file with:
o Check to Activate the Offset Record
o Use the Employee Number in the file instead of SSN
o If your Federal ID has 10 Digits, make sure you have this selected.
•Pre-Note Only for All Employees: This option will create a pre-note for all employees with “Y” in the Pay field in the Employee Demographics and completed Direct Deposit information. All direct deposit accounts will be included and treated as inactive. No funds will be reported using this option.
•File is Upper/Lower Case: Employee name is listed Upper and Lower case
•No File Blocking (999 records at end of file): This turns off the file blocking so it doesn’t add the 999 record at the end of the file. The file’s blocking factor is ‘10’, as indicated in positions 38-39 of the File Header ‘1’ record. Every 10 records are a block. If the number of records within the file is not a multiple of 10, the remainder of the block must be nine filled. The total number of records in your file must be evenly divisibly by 10.