If the employee has not been employed for the entire calendar year, the program uses the hire and termination dates to determine what months the employee has been employed and the following occurs.
The Utility will fill in the months outside of the hire and termination dates with:
• Offer of Coverage Code “1H”- Received no offer of coverage
• Safe Harbor code of “2A”- Employee not employed in the month
Those can be edited as necessary if it is determined other codes apply.
• Covered_All_(Jan – Dec) fills the appropriate months of employment with a Y
• Offer_of_Coverage_All_(Jan – Dec) fills the appropriate months of employment with the Offer of Coverage code as indicated in the ACA Utility.
• Employee_Share_(Jan – Dec) fills the appropriate months with the amount from the field Single_Monthly_Cost of the code that pertains to that employee.(This amount can be easily adjusted from the ACA utility for those districts that have cost changes during the year.)
• Safe_Harbor_All_(Jan – Dec) fills the appropriate months of employment with the Safe Harbor Code as indicated in the ACA Utility.