If an employee has been employed for the entire calendar year the following fields/settings will be auto-filled by the system. You can choose, in the ACA Utility, the code for Offer of Coverage and Safe Harbor that the Utility will add to your employees. These auto-fill settings give you a place to start from and any employee that deviates from those default values will need to be adjusted manually.
• Covered_All_12 is filled in with a Y
• Offer_of_Coverage_All_12 is filled with Offer of Coverage Code as indicated in ACA Utility.
• Employee_Share_All is filled with the amount from the Single_Monthly_Cost field, in the deduction master for the code that pertains to that employee. (This amount can be easily adjusted from the ACA Utility for those districts that have cost changes during the year)
• Safe_Harbor_All_12 is filled with the Safe Harbor Code as indicated in the ACA Utility.